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|A |6Feature Program|A  ^1Letter Perfect |Aͺ |6Feature Program|A 
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^Cby
^CDaniel Tobias


      ^1LETTER PERFECT^0 is a program designed to help you write routine 
   correspondence quickly and efficiently.  The user may: 

          1)  choose a form letter and fill in the blanks.
          2)  choose a form letter and edit the letter as desired.
          3)  create an original form letter and add it to the letter
              library.

     The MAIN MENU contains four sections:  CHOOSE AND PRINT LETTER
                                             ADD AND MODIFY LETTERS
                                              CHANGE CONFIGURATION
                                                  EXIT TO DOS


   I.  CHOOSE AND PRINT LETTER

      The form Letters are contained in this section.  Prior to using
   any letters, proceed to CHANGE CONFIGURATION in the MAIN MENU and set
   up the address block, salutation, and printing instructions.

      When CHOOSE AND PRINT LETTER is selected from the MAIN MENU, a
   list of letter categories appears in the left hand corner of the
   screen.  Move to the type of letter you wish to select with the  ARROW
   KEYS  and press  ENTER .  A sub-menu will appear listing the selections
   available.  Again, move to the type of letter you wish to write with
   the  ARROW KEYS  and press  ENTER .  For example, the general letter
   menu will have Thank-You Notes as one of the twelve main selections.
   Toggle up or down with the appropriate arrow keys to Thank You Notes;
   press  ENTER  and a sub-menu will appear containing your two choices:

                    Thank You for Coming
                    Thank You for Gift

      Toggle up or down to make your choice and press  ENTER .  You are
   now in the Letter Editor viewing a raw copy of a form letter.  The
   ARROW KEYS  will also facilitate moving from the general letter menu to
   the sub-menu and back.  The  ESC  feature will allow you to depart to
   the MAIN MENU at any time.  The number of form letters to choose from
   will vary from one selection to as many as nine!

      If you want to use the letter you are viewing, press  F2 .  A row
   of fill-in-the-blanks will appear.  Simply answer each question by
   typing in the appropriate response followed by  ENTER .  The cursor
   will automatically jump to next blank.  When all the blanks are filled,
   press  F10  and the program will place your answers into the raw copy
   and display the new letter.

      If any of the fill-in-the-blanks are left blank, the program will
   question you at the bottom of the screen.  If you intended to leave a
   line blank, answer  YES  and the new letter will be displayed without
   the omitted line.  If you forgot to fill in a blank, answer NO  and the
   program will take you back to the row of fill-in the blanks so you can
   fill in the omitted line.

      Does the new letter suit you?  If not, you may still edit any part
   of the letter.  Press  F1  for a list of the editing features.
   Remember, you do not type in your name, salutation, or address block.
   These lines will be printed on any letter, even though none are shown
   on screen, as per the instructions completed in the CHANGE
   CONFIGURATION sequence.

      LETTER PERFECT contains a word-wrap feature.  When an inserted word 
   causes a line to exceed the maximum length of sixty char-acters, the word 
   at the end of the line will be wrapped to the next line. The wrapping 
   will then cascade down the paragraph. 

      To underline a word simply enclose the word in parentheses ().
   This feature is reset at the end of each line so you must include
   another underscore at the beginning of the next line to signal that
   underlining is to continue.

      When you have finished editing the letter, press  F10  and this
   menu will appear:

                            Print the Letter
                    Write the Letter to a Disk File
                Go Back and Review or Change the Letter
                          Return to Main Menu

      A.   Print the Letter:  Prints the selected letter.

      B.   Write the Letter to a Disk File:  Transfers letter to a
           designated disk file instead of printer.  The letter may be
           edited using any word processor utilizing ASCII text files.

      C.   Go Back and Review or Change the Letter:  Returns you to the
           Letter Editor screen should you need to make any changes.

      D.   Return to Main Menu:  Takes you back to the MAIN MENU.  This
           command should only be activated after you have saved,
           printed, or desire not to use the current letter.


   II. ADD AND MODIFY FORM LETTERS

      This section of LETTER PERFECT allows you to delete, insert, rename, 
   or re-categorize letters.  We suggest you become familiar with the basic 
   operations in CHOOSE AND PRINT LETTER before you the functions in this 
   section.  Because you can delete form letters and whole categories using 
   the information in this section, make a copy of LETTER PERFECT and use the 
   copy while operating in ADD AND MODIFY FORM LETTERS. 
      ADD AND MODIFY FORM LETTERS has the all the keys contained in
   CHOOSE AND PRINT LETTER plus some new ones:

      A.   F3  adds a blank to the raw copy and the Editing blanks in
           letter screen.

      B.   F4  copies the current letter to the same category or
           different categories.  You can modify and rename these newly
           placed form letter to fit your needs.

      C.   F6  lets you add a new letter.

      D.   F7  deletes the current letter.

      E.   F8  moves a letter from one category to another.

      F.   F10  returns you to the letter editor or to final options
           menu.

      Although ADD AND MODIFY FORM LETTERS is similar to CHOOSE AND
   PRINT LETTER, in this section form letters are created or form letters
   are altered.  You are not filling in blanks; you are now adjusting the
   blanks used in form letters.

      Select the letter category and then a specific letter from the
   sub-menu.  When the raw copy appears, just like CHOOSE AND PRINT
   LETTER, press  F2  and the Editing blanks in letter screen will appear.
   By changing the information and defaults on this screen, you can change
   as much of the form letter as you wish.  Use  TAB  or the arrow keys to
   move around the screen.  You have the option of changing

           1)  the length of each blank,
           2)  the type of field (Numeric or Type with the  SPACE BAR ).
           3)  and the description in each blank.

      ESC  or  F10  takes you to the editor screen to work with the
   letter text in the raw copy itself.  To make a permanent change in
   a Form letter, move the cursor to the desired spot and press  F3 .  The
   letter  A  will appear in that spot.  Simultaneously, a new line is
   created on the Editing blanks in letter screen containing UNNAMED BLANK
   X  (X = the next available letter).  You must edit the newly created
   blank (length, field, and description) by returning to the Editing
   blanks in letter screen.

      If you wanted to use the information contained in letter line
   again (the letter  C  for example), rather than creating a new blank,
   with a new letter, but containing the same information.  Simply type a
   tilde ("~") followed by the letter  C .

      When you have made all your modifications, press  F10  and this
   menu will appear:

                            Save the letter
                Go back and review or change the letter
                     Discard your changes entirely


   III.  CHANGE CONFIGURATION

      This section should be completed prior to printing any letters.
   These instructions will become a permanent part of the printing
   function; therefore, you only need to configure the printer one time.
   There are four choices in CHANGE CONFIGURATION:

      A.   Letterhead:  If you use paper with a letterhead select  YES
           to the right of the phrase, Print on letterhead?.  Blank
           lines will be added at the top of each letter to accommodate
           the letterhead.  Pressing the  SPACE BAR  will toggle the
           letterhead option.

      B.   Plain Paper:  When  NO  is selected the program will
           automatically print (in every letter) the information you
           enter in the next for spaces: your name, company, address,
           and City/State/Zip.  Use the  ARROW KEYS  to move from line
           to line and press  ENTER  when the information in each line
           is complete.

      C.   Closing Line:  You must enter a closing line such as
           Sincerely or Thank you.  This salutation will be printed all
           letters whether they are letterhead or plain paper.

      D.   Printer Configuration:  Three printer configuration strings
           are included; however, printer codes will not be necessary if
           the printer defaults in LETTER PERFECT are compatible with your 
           printer.  Print a few sample letters to determine if you need to 
           adjust the printer configuration strings. 

      The first printer string, Printer Init, will allow each letter to
   be as close to letter quality as possible.  The second two lines,
   Underline On and Underline Off, contain codes controlling the underline
   mode in your printer.

      Printer codes are a series of representative ASCII numbers from 0
   to 255.  Your printer manual will contain the appropriate numbers for
   these three functions.  For example, 27 is the ASCII code for an ESCAPE
   character.  Up to ten character codes may be used in each printer
   string.  If you need less than ten character codes, put a  -1  in the
   space after the last code to signal the end of the command string to
   the printer.


   IV.   EXIT TO DOS

      Selecting this option will take you to the system prompt or back
   to the MAIN MENU if you ran the program from BIG BLUE DISK.


^CTo run this program outside ^1Big Blue Disk^0, type: ^1LETTER^0.

 DISK FILES THIS PROGRAM USES:
^FLETTER.EXE
^FLETTER.CFG
^FLETTER.CAT
^FAll "BBD_*.LTR" & "BBD_*.VAR" files
